Creditors Clerk

Purpose of the Job:

OK Franchise is growing rapidly and this has created an opportunity for a Creditors Clerk in our Boksburg offices. A Creditors Clerk at OK Franchise is responsible for accurate capture, reconciliation and preparation of accounts for payment of goods and services delivered according to Supplier Agreements. The role participates in various aspects of the end-to-end supplier accounts cycle at various times, including but not limited to: capturing invoices, processing invoices for payment, processing debits and credits, daily reconciliation of payments processed in relation to invoices processed for payment and associated debits and credits for processing. The role also supports suppliers with queries relating accounts, payments and statements and related activities.

Job Objectives:

• Perform various aspects of the end-to-end supplier accounts cycle at various times, including but not limited to: capturing invoices, processing invoices for payment, processing debits and credits, daily reconciliation of payments processed in relation to invoices processed for payment and associated debits and credits for processing.
• Assist in verifying supplier banking details and capturing of bank details on an online banking system.
• Control payment batches daily on SAP and Internet banking, follow up and resolve any issues with supervisors or when required with IT.
• Action daily payment runs and importing of files to online banking systems and the backup of payment history.
• Perform reconciliations to determine if daily payments processed, balance with invoices processed.
• Determine status of invoices and/or statements and assess whether debits or credits need to be processed on supplier accounts.
• Assist with sending invoices, statements and/or payment confirmation reports to suppliers.
• Action all requests and assist with supplier queries relating to the end-to-end activities as defined in the supplier payment and reconciliation process.
• Respond by phone & e-mail to supplier and internal queries correctly & timeously in a professional manner.
• Ensure that all daily, weekly and monthly duties and deadlines are met consistently.
• Action all filing and/or archiving for audit purposes.
• Perform ad hoc administrative tasks - as required.

Qualifications:

• Matric Certificate or Diploma in Accounting or related field

Experience:

• +1 years experience as a Creditors Clerk or similar role
• Strong understanding and practice of good client care including telephone etiquette
• Practical experience in SAP Finance

Knowledge and Skills:

• Practical knowledge of O365 with a strong proficiency in Microsoft Excel
• Working knowledge of creditors documents e.g. statements, invoices, remittances, EFT’s
• o Accounting package exposure to SAP
• o Additional exposure and understanding of the below areas will be considered as highly beneficial:
• Procedures and risks related to payment processes.
• Basic knowledge of reconciliation
• Accounting, debtors & creditors knowledge
• Internet banking