FINANCIAL & QA OPERATIONS OFFICER.3.04

Job Title

Financial and Administrative Officer (AD10)

Key Responsibilities

• 1. Financial Management and Reporting
  • Assist with the preparation and monitoring of the WRAF budget
  • Prepare financial reports (monthly, quarterly, and annual)
  • Manage petty cash and ensure accurate record-keeping
  • Oversee vehicle expense accounts (fleet management)
  • Process journals and Internal Requisitions (IR)
  • Handle e-claims and payment requests
  • Support accounts receivable and accounts payable functions
  • Maintain the fixed assets register (CAPEX)
  • Facilitate supplier onboarding processes
  • Perform general ledger reconciliations and updates
  • Support procurement processes, including i-Procurement (i-Proc)
• 2. Administrative and Secretarial Support
  • Provide administrative and secretarial support to the WRAF Director
  • Coordinate and record equipment maintenance and service agreements
  • Manage WRAF IT systems, including the Gold system
  • Prepare, type, scan, and file documentation
  • Maintain an efficient filing system (electronic and hard copy)
  • Administer WRAF telephone accounts and related staff payments
  • Attend University finance meetings and provide feedback reports
  • Participate in WRAF operational meetings
  • Take minutes and prepare accurate meeting reports
• 3. Advisory and Stakeholder Support
  • Provide financial advice to the WRAF Director on budget and expenditure matters
  • Support project-related financial administration and reporting

Minimum Requirements

• National Diploma in Accounting or Bookkeeping
• At least 3 years’ experience in financial operations
• Advanced computer literacy (MS Office and financial systems)
• Experience in procurement processes
• Working knowledge of BIS and Oracle systems
• Strong analytical and problem-solving skills

Preferences

• Experience in budgeting and financial monitoring
• Knowledge of project financial administration
• Exposure to higher education or similar institutional environments
• Strong attention to detail and organisational skills
• Ability to work independently and manage multiple priorities

How to Apply

To apply, please submit:

• a covering letter outlining your interest and suitability for the position of Financial and Administrative Officer
• A detailed CV, including contact details, names, telephone numbers and email addresses of 3 referees, including your recent / current Supervisor and or Line Manager via i-Recruitment: https://irec.wits.ac.za/
• Certified copies of qualifications addresses
• South African identity document or passport and permanent residence permit (where applicable)

Only applications via the website will be considered for shortlisting. An interview will form part of the selection process.