LR_Clerk - SAP (397483)

SAP & Data Management

• Accurately enter, update, and maintain warehouse transactions in SAP, including Goods Receipt (GR) and material issue postings.
• Ensure all daily SAP transactions are completed within the same day.
• Maintain a well-organized and easily retrievable electronic and physical database of warehouse records.

Materials Receipt & Verification

• Assist in receiving materials and verifying correctness against purchase orders, delivery notes, and specifications.
• Process incoming materials in SAP and ensure accurate documentation.
• Immediately report discrepancies (short supply, damage, incorrect materials) to the Warehouse Supervisor.
• Prepare and maintain Material Discrepancy Reports (MDRs).
• Segregate and track discrepant materials for return or replacement.

Documentation & Record Management

• Print and maintain purchase orders, invoices, GRNs, delivery notes, and related documents for verification and audit purposes.
• Ensure all warehouse documentation is properly filed, accessible, and audit-compliant.
• Organize finance-related documents and support submission for payment processing.

Inventory & Bin Management Support

• Assist in updating and maintaining bin locations both physically and in SAP.
• Support accurate inventory record keeping to ensure alignment between system data and physical stock.

Compliance & Operational Support

• Ensure compliance with warehouse procedures, company policies, and best practice standards.
• Support safe handling and storage processes by maintaining accurate system records.
• Continuously review assigned tasks and identify opportunities for process improvement.

Reporting & Coordination

• Maintain records of discrepancies and escalate issues to relevant departments.
• Support warehouse reporting requirements and provide data as needed.

General Responsibilities

• Perform any other duties assigned by the Warehouse Supervisor or Superintendent.

Key Performance Indicators (KPIs)

Performance Expectations

• High level of accuracy in SAP data entry and documentation
• Strong attention to detail and record-keeping discipline
• Timely reporting and escalation of issues
• Compliance with warehouse procedures and audit requirements

Qualification:

• High School Diploma (Grade 12 WAC/WASSCE Certificate)
• Certificate in Supply chain is an added advantage

Experience:

At least +3 years of warehouse experience.

• Very strong working knowledge of SAP. 
• Mechanical or Engineering background will be an advantage. 
• Good working knowledge of Excel. 
• Strong communication skills.
• Excellent oral and written communication skills and a strong commitment to working in a safe environment.
• Excellent problem-solving skills.