LR_Coordinator - Contract & Admin (398794)

Duties and Responsibilities / KPI's

• Contract Administration & Compliance 
  • Administer mining contracts, including drilling, blasting, load & haul, road maintenance, and infrastructure services in accordance with contractual terms and conditions. 
  • Ensure contractor compliance with the scope of work, SLAs, KPIs, safety requirements, and commercial obligations. 
  • Maintain contract registers, variation orders, and claims documentation to ensure full auditability and governance. 
• Cost Control, Measurement & Valuation 
  • Verify contractor invoices through detailed measurement validation (e.g., BCM, tons hauled, meters drilled) against production and survey data. 
  • Track and monitor contract costs against budget, identifying variances and supporting cost control initiatives. 
  • Support monthly accruals, forecasting, and financial reporting for mining contracts. 
• Contractor Performance Monitoring 
  • Track contractor KPIs, including productivity, availability, utilisation, and quality of work 
  • Coordinate performance reviews and ensure corrective actions are implemented for underperformance. 
  • Support implementation of penalty/reward mechanisms aligned with contract provisions.
• Document Control & Administrative Systems 
  • Maintain accurate and up-to-date contract documentation, correspondence, approvals, and records in line with document control procedures. 
  • Coordinate preparation and submission of reports, including contract performance, cost reports, and operational summaries. 
  • Ensure proper filing, traceability, and retrieval of all administrative and contractual documents. 
• Stakeholder Coordination & Process Improvement  
  • Liaise with operations, finance, procurement, legal, and contractors to ensure seamless contract execution. 
  • Support contract tendering processes, including scope development, BOQ preparation, and evaluation inputs. 
  • Identify and implement process improvements to enhance contract efficiency, transparency, and cost effectiveness. 

Qualifications / Experience / Knowledge

• Bachelor's degree in mining engineering, Quantity Surveying, Business Administration, or related discipline 
• Minimum 5–8 years' experience in mining contract administration or commercial roles 
• Strong understanding of mining operations (drilling, blasting, load & haul, earthworks) 
• Experience in cost measurement systems (BCM, tonnage, productivity metrics) 
• Familiarity with contract types (lump sum, schedule of rates, unit rate contracts)

Core Competencies / Skills

• Contract administration and commercial management 
• Strong cost control, budgeting, and financial analysis skills 
• Proficiency in the measurement and valuation of mining works 
• Advanced MS Excel and reporting capabilities 
• Knowledge of ERP systems (e.g., SAP or similar) 
• Strong document control and audit compliance skills 
• Analytical thinking and attention to detail 
• Stakeholder coordination and communication 
• Understanding of contract law principles and claims management 

Personal Qualities / Behavioral Traits

• High integrity and accountability in managing commercial data 
• Detail-oriented with strong accuracy in reporting and validation 
• Proactive and solution-driven mindset 
• Strong organisational and time management skills 
• Ability to work under pressure and meet tight deadlines 
• Effective communicator with strong interpersonal skills 
• Team-oriented with cross-functional collaboration capability 

Working Conditions

• Site-based role within an active mining operation 
• Combination of office-based administrative work and field verification activities 
• Interaction with contractors and operational teams daily 
• Exposure to operational environments, including pits, workshops, and infrastructure areas 

Health and Safety

• Ensure compliance with all relevant health and safety regulations, standards, and procedures.
• Participate in health, safety and environment training programs to understand potential hazards, safety procedures, and emergency protocols. 
• Report any health, safety and environmental concerns, incidents, or near misses promptly to the designated supervisor or safety officer. 
• Assist in identifying workplace hazards and participate in risk assessments to minimise risks to personal health and safety. 
• Wear appropriate PPE as required for specific tasks or environments and ensure that it is maintained and used correctly. 
• Be familiar with emergency response procedures, including evacuation routes, assembly points, and first aid protocols. 
• Follow established safe work practices and procedures to prevent accidents, injuries, or illnesses. 
• Operate machinery, tools, and equipment safely, following the manufacturer's instructions and the AML safety guidelines. 
• Maintain a clean and orderly workspace to reduce hazards and prevent accidents. 
• Promote a culture of health and safety awareness among coworkers by encouraging safe behaviours and reporting unsafe conditions. 
• Participate in health and safety committees or meetings as required, providing input and suggestions for improving workplace safety. 
• Keep accurate records of safety inspections, incidents, and training activities as required by company policy and regulations.

Environment

• Oversee and monitor the environmental performance of your department's functions, ensuring high levels of awareness and compliance with company environmental policies and relevant environmental laws. 
• Regularly review environmental performance metrics and indicators to track progress, identify trends, and address areas for improvement. 
• Ensure all environmental incidents are reported promptly and investigated thoroughly in line with company policies and legal requirements. 
• Uphold a culture of environmental responsibility and compliance within the organisation by setting clear expectations for incident reporting and response at all levels. 
• Collaborate with the Environment team to identify opportunities for environmental improvement and develop strategic programs to enhance sustainability practices.