LR_Supervisor - Administration (372836)

Job title: Duties and Responsibilities / KPI’s

Expected Delivery:

• Receive and deliver documents or items as instructed
• Deliver items precisely and timely
• Assist with office duties such as photocopying and filing
• Attend visitors and serve promptly
• Maintain office cleanliness

Implementation of office 5s program in all offices

Key Duties and Responsibilities:

• Perform activities including receiving and delivering documents
• Support office operations and assist staff
• Maintain cleanliness of offices, equipment, and furniture
• Oversee visual management boards and SDQCM processes
• Improve efficiency and continuous improvement
• Ensure accurate recordkeeping and PoE’s of training documents

Safety

1. Site safety policy and new initiatives
2. Pro-active safety culture
3. Compliance of personnel
4. Risk identification and addressing
5. Develop standard Risk Assessments for critical tasks

Qualifications / Experience

• Diploma in administration
• Degree in Administration
• Accounting knowledge
• Previous work as administrator
• Proven experience in managing people

Essential:

• Attention to detail
• Report writing
• Computer literacy (Power Point, Word, Excel)

Desirable:

• Accounting background

Specific Skills

1. Accuracy: Attention to detail
2. Report writing
3. Physical fitness and neat appearance

Desirable: Precision, Numbers, Team player, Physical posture, Attention to Detail, Teamwork, Patience and Empathy, Leadership and Mentorship, Strong Work Ethic, Integrity and Professionalism, Resilience under Pressure, Collaborative and Team-Oriented, Continuous Learner

Personal Qualities / Behavioral Traits

1. Physical posture: Physically fit, neat and well groomed
2. Attention to Detail
3. Team player
4. Patience and Empathy
5. Leadership and Mentorship
6. Strong Work Ethic
7. Integrity and Professionalism
8. Resilience under Pressure
9. Collaborative and Team-Oriented
10. Continuous Learner

About the Role

Key Stakeholders and Relationships to Manage:
• AMLTA Management
• Training Specialists at AMLTA
• AMLTA Staff
• Administrative personnel
• Learners and Apprentices
• AML Staff
• Visitors

Measures of Success (KPAs & KPIs within the First 1-2 Years)

1. Maintaining administration system
2. Preparing training documents
3. Reporting from Learner Management System
4. Document Management System implementation
5. Providing statistics and reports
6. Controlling administrative staff