LR_Supervisor - Local Procurement (354523)

Duties and Responsibilities / KPI’s

Purchase Requisition Review: Validate and finalize PRs, ensuring completeness and correctness. Determine procurement type and method based on urgency, stock availability, and value.

• Purchase Requisition Review: Validate and finalize PRs, ensuring completeness and correctness. Determine procurement type and method based on urgency, stock availability, and value.

• Strategic Sourcing: Develop and implement sourcing strategies for spares, CAPEX, and bulk materials. Prepare RFI/RFP documents and manage the bidding process.

• Vendor and Stakeholder Coordination: Collaborate with internal teams, including user departments, finance, and inventory, to align procurement with business needs. Coordinate with banks for guarantees, payments, and other financial instruments. Manage vendor relationships and communicate with transporters and customs agents to ensure seamless delivery and compliance with regulatory requirements.

• Negotiation and Contracting: Conduct fact-based negotiations with vendors on pricing, terms, and conditions. Draft and issue contracts, rate agreements, and purchase orders in SAP systems.

• Performance and Compliance: Monitor vendor performance and adherence to safety, health, and environmental standards. Manage guarantees and customs documentation to ensure smooth operations.

• Reporting and Documentation: Maintain accurate procurement records and provide updates on cost savings, vendor performance, and procurement progress.

The duties and responsibilities outlined above are indicative of the role and are not intended to be exhaustive. The employee may be required to undertake additional tasks, responsibilities, or projects as reasonably assigned by management from time to time, in line with business requirements and their skills and capabilities.

Qualifications / Experience / Technical Knowledge

• Minimum 12-15 years of experience in Procurement
• Having good Knowledge of ERP (SAP Preferable)
• Should have good knowledge of Excel and Word
• Good academic record
• Should be bachelor’s or master’s degree in supply chain/commerce /business administration / engineering or a related field.
• Certification like CIPS / CPSM will be added advantage
• Must be below 45 years of Age

Core Competencies / Skills

• Good Communication skills – Writing & Speaking

• Strong understanding of commercial terms (e.g., Incoterms), SAP systems, and import/export processes, payment terms, ABG & LCs

• Proven negotiation and coordination skills with internal and external stakeholders.

• Teamwork, Patience & Proactiveness • Supply chain and logistics coordination

Personal Qualities / Behavioural Traits

• High level of integrity, professionalism, and ethical conduct.
• Strong sense of accountability and ownership.
• Results-oriented with strong attention to detail.

Working Conditions

• Office and operational site environment.
• May require interaction with vendors, site teams, and warehouse operations.
• Exposure to industrial and high-activity settings • May require extended working hours

Health and Safety

1.1. Ensure compliance with all relevant health and safety regulations, standards, and procedures.

1.2. Participate in health, safety and environment training programs to understand potential hazards, safety procedures, and emergency protocols.

1.3. Report any health, safety and environmental concerns, incidents, or near misses promptly to the designated supervisor or safety officer.

1.4. Assist in identifying workplace hazards and participate in risk assessments to minimise risks to personal health and safety.

1.5. Wear appropriate PPE as required for specific tasks or environments and ensure that it is maintained and used correctly.

1.6. Be familiar with emergency response procedures, including evacuation routes, assembly points, and first aid protocols.

1.7. Follow established safe work practices and procedures to prevent accidents, injuries, or illnesses.

1.8. Operate machinery, tools, and equipment safely, following manufacturer's instructions and the AML safety guidelines.

1.9. Maintain a clean and orderly workspace to reduce hazards and prevent accidents.

1.9.1. Promote a culture of health and safety awareness among coworkers by encouraging safe behaviours and reporting unsafe conditions.

1.9.2. Participate in health and safety committees or meetings as required, providing input and suggestions for improving workplace safety.

1.9.3. Keep accurate records of safety inspections, incidents, and training activities as required by company policy and regulations.

Environment

1.1. Oversee and monitor the environmental performance of your department's functions, ensuring high levels of awareness and compliance with company environmental policies and relevant environmental laws.

1.2. Regularly review environmental performance metrics and indicators to track progress, identify trends, and address areas for improvement.

1.3. Ensure all environmental incidents are reported promptly and investigated thoroughly in line with company policies and legal requirements.

1.4. Uphold a culture of environmental responsibility and compliance within the organisation by setting clear expectations for incident reporting and response at all levels.

1.5. Collaborate with the Environment team to identify opportunities for environmental improvement and develop strategic programs to enhance sustainability practices.