LR_Supervisor - Material Handling & Comp (367334)

Duties and Responsibilities / KPI’s

• Material Request & Planning
  • Raise, identify, plan, and consolidate material requirements for administrative and operational needs
  • Prepare and submit material requisitions to the AML Warehouse in accordance with approved procedures
  • Coordinate local purchases for materials not available in the AML Warehouse, ensuring timely availability
  • Liaise with end users to understand material specifications, quantities, and delivery timelines.
• Warehouse Coordination & Control
  • Act as the primary point of contact between the Administrative Office and the AML Warehouse
  • Track all materials requested, issued, received, and returned from the warehouse.
  • Ensure materials received match approved requests in terms of quantity, quality, and specifications
  • Follow up on pending or delayed warehouse requests to avoid operational disruptions
• Custodianship & Accountability
  • Serve as the official custodian for all materials issued from the warehouse and local purchases.
  • Maintain accurate records of material custody, allocation, usage, and stock balance.
  • Ensure proper handover and acknowledgment of materials to departments or individuals.
  • Monitor material usage to prevent misuse, loss, or unauthorized distribution
• Inventory Management & Record Keeping
  • Prepare Maintain up-to-date material registers, inventory logs, and tracking systems (manual and/or ERP-based).
  • Conduct periodic physical verification and reconciliation of materials under custody.
  • Report discrepancies, shortages, damages, or excess stock management with corrective action recommendations.
  • Ensure proper storage, labeling, and handling of materials within administrative storage areas
• Local Purchasing Support
  • Support the procurement process by preparing local purchase requests and coordinating with procurement/finance teams.
  • Obtain and verify quotations, delivery notes, and invoices in line with company policies.
  • Ensure purchased materials are received, inspected, recorded, and handed over correctly.
• Reporting & Communication
  • Accuracy of material tracking and inventory records
  • Timeliness of material requests and deliveries
  • Reduction in material losses, discrepancies, or emergency purchases
  • Compliance with AML procedures and audit requirements

Stakeholder satisfaction (administration and operational teams)

Qualifications / Experience / Knowledge

• Education: Bachelor’s degree in business administration, Management, Supply Chain, Accounting, Finance or a related field.
• Experience: Minimum of 2 years of experience in Office Administration, Finance, Accounting, Finance or related roles, preferably in recognized institutions
• Skills:
• Strong organizational and record-keeping skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Knowledge of administrative procedures and office equipment.
• Ability to handle multiple tasks, prioritize effectively, and work independently

Core Competencies / Skills

Essential

• Accountability and integrity in handling materials and records
• Analytical skills for monitoring stock levels and consumption patterns
• Problem-solving abilities to address discrepancies or delays
• Teamwork and collaboration with warehouse staff and internal departments

Personal Qualities / Behavioral Traits

Essential

• Be physically fit and be able to pass a pre-employment medical examination.

Desirable

• Able to build relationships and engage people in continuous improvement processes.
• Always identify the priorities correctly and work in a self-directed manner.

Working Conditions

• Office-based role with occasional visits to AML warehouse or supplier sites as required.
• Standard administrative working hours with possible adjustments based on operational needs.

Health and Safety

• Ensure compliance with all relevant health and safety regulations, standards, and procedures.
  • Participate in health, safety and environment training programs to understand potential hazards, safety procedures, and emergency protocols.
  • Report any health, safety and environmental concerns, incidents, or near misses promptly to the designated supervisor or safety officer.
  • Assist in identifying workplace hazards and participate in risk assessments to minimize risks to personal health and safety.
  • Wear appropriate PPE as required for specific tasks or environments and ensure that it is maintained and used correctly.
  • Be familiar with emergency response procedures, including evacuation routes, assembly points, and first aid protocols.
  • Follow established safe work practices and procedures to prevent accidents, injuries, or illnesses.
  • Operate machinery, tools, and equipment safely, following manufacturer's instructions and the AML safety guidelines.
  • Maintain a clean and orderly workspace to reduce hazards and prevent accidents.

Environment

• Oversee and monitor the environmental performance of your department's functions, ensuring high levels of awareness and compliance with company environmental policies and relevant environmental laws.
  • Regularly review environmental performance metrics and indicators to track progress, identify trends, and address areas for improvement.
  • Ensure all environmental incidents are reported promptly and investigated thoroughly in line with company policies and legal requirements.
  • Uphold a culture of environmental responsibility and compliance within the organization by setting clear expectations for incident reporting and response at all levels.
  • Collaborate with the Environment team to identify opportunities for environmental improvement and develop strategic programs to enhance sustainability practices.