LR_Supervisor - Warehouse (380160)

Duties and Responsibilities / KPI’s

Operational Supervision:

• Supervise daily warehouse activities, including receiving, storage, picking, and dispatch.
• Allocate tasks and monitor performance of warehouse staff (clerks, operators, controllers).
• Ensure smooth workflow and timely handling of materials.
• Monitor adherence to operational procedures and standards.

Inventory Management & Control:

• Ensure accuracy of stock records and inventory balances.
• Oversee goods receipt and goods issue processes.
• Supervise cycle counts and stocktaking activities.
• Investigate and resolve stock discrepancies and variances.
• Ensure proper documentation and tracking of all inventory movements.

Warehouse Operations:

• Ensure proper storage, handling, and organization of materials.
• Optimize use of warehouse space and storage systems.
• Monitor material flow to prevent delays or bottlenecks.
• Support efficient receiving and dispatch operations.

Systems & Data Management:

• Ensure accurate and timely entry of transactions into ERP/SAP systems.
• Verify data recorded by clerks for completeness and accuracy.
• Generate and review warehouse reports.
• Support system improvements and process optimization.

Team Leadership & Development:

• Supervise, coach, and support warehouse team members.
• Monitor staff performance and provide feedback.
• Ensure staff compliance with company policies and procedures.
• Support training and development initiatives.

Compliance & Governance:

• Ensure adherence to company policies, procedures, and internal controls.
• Maintain audit readiness and support audit activities.
• Enforce proper documentation and recordkeeping practices.
• Implement corrective actions from audit findings.

Coordination & Communication:

• Liaise with procurement, logistics, and operations teams
• Communicate stock availability, shortages, or issues
• Support planning and coordination of material requirements
• Escalate operational challenges when necessary

Key Performance Indicators (KPIs):

• Accuracy of inventory records and stock control
• Timeliness of receiving and dispatch operations
• Reduction of stock discrepancies and losses
• Team productivity and efficiency
• Compliance with audit, safety, and operational standards

Qualifications / Experience / Technical Knowledge

Qualifications:

• Diploma or Degree in Logistics, Supply Chain Management, Business Administration, or related field
• Additional training in warehouse management is an advantage

Experience:

• Minimum of 4–6 years’ experience in warehouse operations
• At least 2 years in a supervisory role
• Experience in minning or industrial environment preferred

Technical Knowledge:

• Strong understanding of warehouse operations and inventory control
• Knowledge of ERP/SAP systems and reporting tools
• Familiarity with stock reconciliation and audit processes
• Understanding of material handling and storage practices

Core Competencies / Skills

Core Competencies:

• Leadership and team supervision
• Attention to detail and accuracy
• Planning and organization
• Communication and coordination
• Problem-solving and decision-making

Skills:

• Warehouse operations management
• Inventory control and reconciliation
• Data reporting and analysis
• Team leadership and coordination
• Time management and prioritization

Personal Qualities / Behavioral Traits

• Strong sense of accountability and integrity
• Reliable and disciplined
• Results-driven and proactive
• Ability to work under pressure
• Detail-oriented

Working Conditions

• Site-based role at Yekepa
• Warehouse and operational environment
• Exposure to industrial conditions
• May require shift work and extended hours

Health and Safety

• Ensure compliance with all relevant health and safety regulations, standards, and procedures.
• Participate in health, safety and environment training programs to understand potential hazards, safety procedures, and emergency protocols.
• Report any health, safety and environmental concerns, incidents, or near misses promptly to the designated supervisor or safety officer.
• Assist in identifying workplace hazards and participate in risk assessments to minimize risks to personal health and safety.
• Wear appropriate PPE as required for specific tasks or environments and ensure that it is maintained and used correctly.
• Be familiar with emergency response procedures, including evacuation routes, assembly points, and first aid protocols.
• Follow established safe work practices and procedures to prevent accidents, injuries, or illnesses.
• Operate machinery, tools, and equipment safely, following manufacturer's instructions and the AML safety guidelines.
• Maintain a clean and orderly workspace to reduce hazards and prevent accidents.
• Promote a culture of health and safety awareness among coworkers by encouraging safe behaviors and reporting unsafe conditions.
• Participate in health and safety committees or meetings as required, providing input and suggestions for improving workplace safety.
• Keep accurate records of safety inspections, incidents, and training activities as required by company policy and regulations.

Environment

• Oversee and monitor the environmental performance of your department's functions, ensuring high levels of awareness and compliance with company environmental policies and relevant environmental laws.
• Regularly review environmental performance metrics and indicators to track progress, identify trends, and address areas for improvement.
• Ensure all environmental incidents are reported promptly and investigated thoroughly in line with company policies and legal requirements.
• Uphold a culture of environmental responsibility and compliance within the organization by setting clear expectations for incident reporting and response at all levels.
• Collaborate with the Environment team to identify opportunities for environmental improvement and develop strategic programs to enhance sustainability practices.