Maintenance Supervisor (Open to US Citizen Eligible Family Members (EFM)Only) (FAC Administrative Supervisor)

Announcement Number: Monrovia-2026-017

Grade: FP - 1205 6

Salary: Not Specified

Open Period: 04/02/2026 - 08/31/2026 Format MM/DD/YYYY

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About:

Announcement Number: Monrovia-2026-017 Hiring Agency: Embassy Monrovia Position Title: Maintenance Supervisor (Open to US Citizen Eligible Family Members (EFM)Only) (FAC Administrative Supervisor) Open Period: 04/02/2026 - 08/31/2026 Format MM/DD/YYYY Vacancy Time Zone: GMT Series/Grade: FP - 1205 6 Salary: Not Specified Work Schedule: Full-time - 40 hours per week: Monday through Thursday, 8:00 am - 5:30 pm with a 45-minute lunch break and on Fridays, 8:00 am - 1:00 pm with no lunch break Promotion Potential: FP-6 Duty Location(s): 1 Vacancy in Monrovia, LI Telework Eligible: No For More Info: HR Section 0776777119 MonroviaHRO@state.gov

Overview:

Hiring Path: • Open to the public Who May Apply/Clarification From the Agency: For USEFM - FP is 6. Actual FP salary authorized by Washington D.C. Open to: U.S. Citizen Eligible Family Members (USEFMs) - All Agencies Security Clearance Required: Top Secret Clearance Appointment Type Temporary Appointment Type Details: Definite not to Exceed (5 years) Marketing Statement: EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. embassy provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. Summary: The U.S. Embassy Monrovia in Liberia is seeking eligible and qualified applicants for the position of Maintenance Supervisor (FAC Administrative Supervisor) within the Facilities Management Section. Supervisory Position: Yes Relocation Expenses Reimbursed: No Travel Required: Not Required

Duties:

The incumbent supervises the administrative processes of the largest section in Embassy Monrovia that includes 1 U.S. Direct Hire (USDH), 3 Eligible Family Member (EFM) positions, and 100+ Locally Employed (LE) Staff positions. The incumbent's work will include serving as the first point-of-contact with Human Resources on all LE staff performance and position management documentation, monitoring Time and Attendance (T&A) reporting by LE administrative assistant; responsible for the security escort program, assistance with management of the Facilities Section relationship with outside vendors and contacts, and special projects as assigned by the Facilities Manager. The incumbent will also be responsible to draft management notices and other correspondence for dissemination to the Embassy, draft reporting cables, data calls and statistical reports, and outreach documents required by Washington, assist with program planning and development, assist with preparation and monitoring of budgets and financial reporting, and perform other general tasks. The incumbent will directly supervise three LE Staff positions. The incumbent will be supervised and rated by the Facilities Manager.

• GENERAL ADMINISTRATIVE DUTIES - 45% Administrative management, including task coordination, training requests, process support, calendar management, coordination of domestic and international travel of section members. Internal and external section engagement and representational event planning and coordination. Proactively requests and ensures section's operational needs are met via MyServices, Ariba, and ILMS requests and ensures administrative staff maintain inventory of office supplies. Maintains filing systems based on the Department of State's record management procedures; serves as the SAFE Data Manager for the section; responsible for accountability of section staff during emergencies and accountability drills. First point of contact with Human Resources for personnel management, performance review cycle, and other requirements for the locally employed staff. Ensures that all communications from Human Resources and other pertinent offices are distributed to all employees including those without computer access. Answers basic questions for Facilities staff related to Embassy needs (badges, benefits, security notices, etc.), but directs them to appropriate offices where necessary.
• WRITING AND DRAFTING OF REPORTS, DATA CALLS, NOTICES, ORAL PRESENTATIONS, AND OTHER WRITTEN CORRESPONDENCE - 30% Responsible for drafting and following-up on all reports, management notices, and official communication from the Facilities Section to the Embassy, Washington, and other entities under the supervision and clearance of the Facilities Manager. Will work with other sections and the Facilities locally employed staff to gather information necessary to produce these reports, verify data, and present it in a clear and succinct way for all stakeholders. Compiles briefing materials for meetings as requested. Will follow-up on any questions or requests for additional information on documentation created. Responsible for taking notes at meetings and preparing out briefs as needed. Responsible for compiling presentations for the Facilities Manager to present at ICASS meetings when requesting positions based on workload and staffing needs. Responsible for budget requests from Overseas Building Operations and the Embassy's Financial Management Center.
• INFORMATION MANGEMENT/TECHNOLOGY SUPPORT - 15% Coordinates the flow of work and requirements of the Section. Updates and maintains the computer system, shared drives and pertinent web pages; maintains the references and libraries in SharePoint, as appropriate. Responsible for maintaining and updating office files as necessary. Provides support to the Facilities Manager in the Real Property Application as necessary.
• ESCORT SERVICES - 10% When needed, the incumbent will act as a security escort to bring non-cleared ICASS service providers to Non-Controlled Access Areas. The escort is required to stay in visual contact with the non-cleared workers at all times. Note: This position description in no way states or implies that these are the only duties to be performed by the incumbent. The incumbent will be required to perform other duties as assigned by the agency.

Qualifications and Evaluations:

Requirements:

• Selected candidates must be able to obtain and hold a: TOP SECRET security clearance.
• Selected candidate will be subject to a background investigation, if applicable.
• Selected candidate must be able to begin working within a reasonable period of time upon receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Education Requirements:

• Minimum two years Post-Secondary studies at the College/University level required.

Evaluations:

You will be evaluated against the qualifications and requirements in this vacancy announcement. You may be asked to complete a pre-employment language or skills test. You must complete the application form and provide the required documents. Your application must address all the position qualifications and requirements including education, experience, language, and any knowledge/skills/abilities listed. If you fail to submit a complete application, then your application may be disqualified for this position.

Qualifications:

• EXPERIENCE : NON-SUPERVISORY : Minimum three (3) years administrative experience to include experience in two of the following subjects: Drafting formal correspondence, development of technical reports, budget development, or formal human resources experience.
• SUPERVISORY : Must have a minimum of six (6) months supervisory experience. Please address these factors in your ERA application under Major Duties and Responsibilities.
• Language: Good Working Knowledge in speaking, reading, and writing English is required. This may be tested. Please address this language requirement in your ERA application.
• JOB KNOWLEDGE: The job holder should be able to understand/learn local culture soon after starting in the position. This knowledge will help to be more effective in managing and motivating the team of LE Staff. Please address these factors in your ERA application under Major Duties and Responsibilities.
• SKILLS AND ABILITIES : Standard level keyboard and computer skills to include specialized software, database management, spreadsheets, etc. Must possess excellent written and oral skills in order to conduct training and drafting of materials and reports in the performance of duties. Ability to coordinate, prioritize and oversee multiple projects. Excellent interpersonal, numerical and communication skills. Ability to be flexible, resourceful, service-oriented, and self-motivated, and to work within the existing mission structure. Please address these factors in your ERA application under Major Duties and Responsibilities.

Benefits and Other Info:

Benefits:

Agency Benefits: The U.S. Embassy offers a competitive compensation and benefits package for local employees. For Eligible Family Member (EFM) applicants, benefits should be discussed with the HR Office. The pay plan is assigned by the HR Office and confirmed by Washington, D.C.

Other Information:

HIRING PREFERENCE SELECTION PROCESS: A hiring preference is extended to eligible and qualified applicants in the order listed below. It is essential you accurately describe your status in your application, failure to do so may result in a determination that you are not eligible for a hiring preference. HIRING PREFERENCE ORDER Appointment Eligible Family Member (AEFM) / U.S. citizen Eligible Family Member (USEFM) who is a preference-eligible U.S. Veteran* AEFM / USEFM Foreign Service (FS) on Leave without Pay (LWOP) and Civil Service (CS) with reemployment rights ** * IMPORTANT: US citizen Eligible Family Member (USEFM) applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”) preferably Member Copy 4, Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given. ** This level of preference applies to all FS employees on LWOP and CS with re-employment rights back to their agency or bureau. For complete definitions of AEFM, USEFM, EFM, Member of Household, etc., please visit the 3 FAM 7210 Definitions.

ADDITIONAL EMPLOYMENT CONSIDERATIONS The following apply to EFMs, USEFMs, and AEFMs only: Current employees who used a hiring preference to gain employment who are within their first 90 calendar days of employment are not eligible. This does not apply when the hiring mechanism is TEMP or the work schedule is intermittent or irregular. Candidates with a hiring preference who have already accepted a conditional offer of employment may NOT be extended a second conditional offer of employment unless and until they withdraw their candidacy for the first position in writing.

How to Apply:

How to Apply: To apply for this position click the “Submit Application” button. For more information on how to apply visit the embassy internet site. Also, the link below is a video guide for the use of the new ERA (Electronic Recruitment Application) platform, to apply to Locally Employed staff vacancies in the United States Diplomatic Missions. How to Apply - YouTube Video IMPORTANT NOTE: Do not cut, copy and paste your current job duties; please describe your daily duties in your own words. You must be able to support all answers with detailed examples. You must address each required qualification listed with specific information supporting each item. HR will shortlist an applicant only on the basis of the information provided within ERA. Additional information provided in a resume or CV uploaded in ERA will not be consider for qualification. When providing information about current/previous jobs, please be sure to list the name of the company or organization you worked for. Do not list the name of the CEO, supervisor or manager as the "Employer." Please address all relevant experience, education, language skills (including English), and job related skills or requirements in your application. You may edit your application any time before the vacancy closing date. If you fail to submit a complete application by the vacancy closing date of this vacancy, then your application may be disqualified for this position. For a copy of the complete position description, please contact the HR Office. HR reserves the right to decline request from a candidate, if there is a reason to do so. To request a reasonable accommodation, please contact the HR Office.

Required Documents:

Please upload all applicable documents to your application. If you fail to submit a complete application, then your application may be disqualified for this position. Transcript showing the completion of at least two years of full time-time (or at least 60 credits) post-High School study at college or university. Copy of Sponsor's Travel Orders/Assignment Notification (or equivalent) DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable) SF-50 (if applicable)

Next Steps:

The HR Office will contact successful applicants. For more information on applying for jobs or employment with us, please visit the U.S. Embassy website. Thank you for your application and your interest in working with us.