Manager, Administration and Logistics (Liberia Nationals Only)

BRAC is a global leader in developing and implementing cost-effective, evidence-based programs  to empower the most marginalized in extremely poor, conflict-affected, and post-conflict states.  Founded in Bangladesh in 1972, BRAC now works in more than 20 countries in Asia and Africa  and takes a holistic approach to alleviating poverty, running programs in education, healthcare,  microfinance, women and girls’ empowerment, agriculture, food security, and human and legal  rights. Together, the initiative will result in systemic change that creates a positive and measurable  impact for 1.2 million adolescent girls and young women, 1.9 million households, and 9.5 million  people in 7 countries in Africa by 2027. 

Purpose 

The Senior Manager, Administration & Logistics, is responsible for overseeing and managing the administration and logistics function within the organization. This role involves implementing, administration & logistics strategies, ensuring that both staff and project activities work in and are implemented under a safe and secure environment respectively, as well as ensuring the efficient and cost-effective utilization of organization resources and assets, while adhering to all relevant policies, regulations, and ethical standards.

Key Responsibilities: 

Strategy and leadership :

• Collaborate with management to develop and implement Admin and Logistics strategies that align with the organization’s goals, objectives, and financial targets.
• Develop and manage the administrative department’s budget, ensuring cost-effective operations.

People management:

• Collaborate with the human resource department in attracting, directing and managing quality staff in the Admin and Logistics department while focusing on supervising and developing their capabilities appropriate to the strategic, operational as well as future needs of the department.
• Build and lead an agile, robust, inclusive and effective team, working collaboratively with them to achieve organizational goals.
• Provide support and direction to the Admin and Logistics team in setting clear performance targets, ensuring commitment to them and achievement of results, while maintaining an effective feedback mechanism. 
• Mentor and coach Admin and Logistics staff to attain the required competencies.

Workplace safety:

• Implement security measures to protect Organizational assets, employees, and visitors.
• Oversee safety protocols, emergency preparedness, and compliance with safety regulations.
• Serve as the Safety & Security Focal Person
• Oversee the implementation of and ensure compliance to set Occupational Health, Safety and Security Guidelines at all BRAC  Offices and premises.
• Ensure that adequate security is provided at all BRAC  Offices and premises
• Monitor the adherence of 3rd party service providers to contractual provisions and ensure full compliance to agreed Service Level Agreements.
• Ensure compliance to, assessment checklists for use in the identification and selection of premises and facilities for use as Offices and other programme spaces as per need.
• Take lead in the identification, assessment and selection of offices and premises for use by BRAC.

   Facilities and assets management:

• Manage and oversee the physical workplace, including office spaces, equipment, and facilities maintenance.
• Plan and execute office layout, renovations, and space utilization.
• Manage contracts related to security services, office space, water supplies and electricity to ensure all meet contractual obligations
• Manage organization fixed assets in line with the Asset Management Policy
• Facilitate issuance and allocation of work tools to both existing and joining staff
• Coordinate the disposal of obsolete items in line with the disposal policy.

Logistics & Travel Management:

• Supervise the Travel Desk Staff and oversee travel arrangements, transportation schedules, and accommodation for staff and visitors, for both domestic and international travel
• Manage all warehouses and stores
• Facilitate Staff in the application for and processing of work permits, travel visas and such related documentation.
• Maintain and control office supplies, equipment, and inventory levels.
• Organize and coordinate organizational events, meetings, conferences, and seminars.
• Maintain organized and up-to-date records and documentation, 
• Ensure adequate accountability of both inventory and stock held at warehouses and premises.

Fleet management:

• Supervision and leadership to the drives

• Manage the organization fleet of vehicles (cars and motorcycles)
• Develop and implement fleet management policies and procedures
• Ensure compliance to Country Traffic Regulations
• Coordinate travel arrangements, and transportation for employees and visitors.

Administrative Policies and Procedures Compliance:

• Develop, Contextualize, document, and enforce administrative policies and procedures.
• Ensure compliance with legal and regulatory requirements
• Ensure compliance with document retention policies.

Qualifications, Experience & Competencies

Experience: A minimum of 5 years at senior officer level in administration or logistics management in a reputable organization, preferably in an International NGO

• Education:  Bachelor’s degree in administration and Logistics Management  
• Professional Certification: (required – if any) CILT (Desirable)

Knowledge & Skills: 

• Knowledge of the property and construction market in Kenya.
• Excellent communication and interpersonal skills.
• Proficiency in logistics management systems, software and tools.
• Knowledge of relevant legal and regulatory requirements.
• Analytical and problem-solving abilities.
• Fleet management experience
• Ability to work effectively in a fast-paced and dynamic environment.
• Integrity
• Proficient computer skills; word, power point, excel
• Critical thinking, good judgement and objective decision making
• Organization skills

Employment type: Regular/Fixed-Term 

 Salary: Negotiable 

About BRAC International: 

BRAC International (BI), a leading non-profit organization, is on a mission to  empower people and communities facing poverty, illiteracy, disease, and social  injustice. Our vision is to create a world free from exploitation and discrimination,  where everyone has the opportunity to realize their potential. We design proven,  scalable solutions that equip people with the support and confidence they need to  achieve their potential. 

BRAC was founded in Bangladesh in 1972 and over the last five decades has grown  to become one of the world’s largest non-governmental organisations (NGOs),  reaching over 100 million people. We started our first international operation by  venturing into Afghanistan in 2002, building on lessons from our work in  Bangladesh to support a nation devastated by war. Currently operating in 16  countries across Asia and Africa. Born, proven and led in the Global South, BRAC  International brings a unique Southern perspective and commitment to continuous  learning, providing a depth of insight, experience and evidence to meet the needs  of diverse communities with humility and courage across Asia and Africa. To learn  more about BRAC International, please visit (www.bracinternational.org.com) 

Our Core Values: 

Integrity: We approach our work with honesty and integrity. 

Innovation: We innovate and iterate to improve our impact. 

Inclusiveness: We foster inclusion to reach those who need it most Effectiveness: We strive for effectiveness to better serve people in poverty 

If you feel you are the right match for the above-mentioned position, please follow the  application process to grab your dream opportunity!  

Candidates are recommended to email their Resume and Cover Letter to bimcf.liberia@brac.net 

Application deadline: 19th August, 2026 

BRAC is committed to safeguarding children, young people and adults, and expects all employees  and volunteers to share the same commitment. We believe every stakeholder and every member  of the communities we work with has the right to be protected from all forms of harm, abuse,  neglect, harassment, and exploitation – regardless of age, race, religion, and gender, status as an  individual with a disability or ethnic origin. Therefore, our recruitment policy and procedure include  extensive background checks and disclosure of criminal records in order to ensure safeguarding  to the fullest extent.  

“BRAC International is an equal opportunities employer” Nationals are encouraged to apply!